Online Registration: Save Trees, Save
Money Ever wonder how many trees it took to produce all the
paper distributed at your last conference? Let's take a look
at a typical conference: - Call for Papers/Presentations:
50 10-page papers submitted, 5 review copies each: 2500 sheets
-
Save the Date Post Cards: 2000 cards, 4 to a sheet: 500
sheets
- Conference Invitations: 3 pages, 2000 copies: 6000
sheets
- Conference
Materials: 10 presenters, 12 pages per presenter, 200 copies: 24,000
sheets
- Total: 33,000 sheets of
paper.
Paper is a significant, if often hidden,
line item in your budget. If it cost $0.25 per sheet to
copy/print those 33,000 pages, that's over $8,000. And that
doesn't account for the cost of mailing or shipping. Reducing
the amount of paper used is not just good for the environment; it is also
good for your bottom line. And that's why we see more and more
meeting planners looking for ways to "Go Green". If you are
interested in adopting a "Go Green" strategy for your conferences and
meetings, what can you do to move towards a paperless event? - Invite potential speakers to submit their
proposals electronically and distribute them to reviewers electronically.
Saves 7%.
- Use electronic marketing to
get the word out about your event. Saves 20%
- Require that your speakers upload their bios, presentations,
hand-outs etc. to a central repository. Saves
70%
What are some of the technology options to
explore? - Marketing: Create a compelling
event website and use electronic invitations. Even for closed or
invite-only events, you can market effectively online.
-
Registration: Online registration for speakers, as well as attendees, using
a system that allows them to upload documents for you, and/or your
attendees, to download.
- Memory Sticks instead of Conference Books:
Here's where you can get a huge paper savings. Provide document kiosks in
the registration area where attendees can download, onto a memory stick,
all of the conference materials, organized by speaker or session.
At MeetMax.com, we have the systems and tools
you need to reduce the amount of paper you use at an event, and at the same
time reduce the overall cost of producing the event. The
MeetMax.com online registration system includes electronic event marketing
features like conference websites and electronic invitations, and speaker
support for uploading materials (and it includes tracking tools for you to
see who has or hasn't uploaded their materials). The MeetMax
Conference Kiosk system builds a document library, branded with your
corporate and conference identify, for your event that attendees can access
on-site to download those materials they want to take home. With
sophisticated features that go beyond simple registration to streamline
meeting and event planning, MeetMax makes it easy for your meetings to go
green. For more information on MeetMax.com and how you can
start using online registration, visit www.meetmax.com or contact Tamie
Ehinger, director of sales, at 518-691-0443. |
MeetMax Registration
